Auction Accounting Specialist

This position contributes to the success of BigIron by participating in various functions of the Auction Accounting and Finance Department. The Auction Accounting Specialist will be  responsible for providing comprehensive accounting support in various areas, including auction transaction posting for receivables and payables, sales tax validation, account reconciliation, and other accounting projects.

1. Process accounts incoming payments in compliance with BigIron financial policies and procedures.
2. Prepare bank deposits using the Remote Deposit Capture machine for processing.
3. Review and verify discrepancies and resolve clients’ billing issues.
4. Assist in the processing and research of ACH or credit card disputes, and/or non-sufficient funds checks.
5. Assist with reconciling the accounts receivable processed through Sales Site with bank deposits to ensure that all payments are accounted for and properly posted.
6. Process buyer refunds.
7. Review and process daily reports for unpaid and/or overdue accounts for sales tax.
8. Facilitate payment of invoices with overdue sales tax by contacting buyers.
9. Identify sales tax exempt customers and adjust invoices with removal of sales tax as needed.
10. Administer recurring sales tax quality control procedures, including processing and validation of sales tax exemption forms within Avalara tax software.
11. Communicate directly and professionally with auction buyers and resolve basic sales tax requests.
12. Process, verify, and complete payments to vendors (sellers) by check, ACH, and/or wire transfer, ensuring settlement information is entered correctly, resolve discrepancies, and file support data.
13. Process lien payoffs, stop payments, and record and reconcile disputes notifications and held settlements.
14. Assist and respond to external vendors(sellers) and internal managers and employees regarding all aspects of the accounts payable process.
15. Interface with internal customer service and support organizations on customer inquiries
16. Prioritizes workload to ensure that all essential functions are addressed effectively, making appropriate adjustments throughout each shift and each work week to meet changing and/or competing priorities when necessary.
17. Other Duties as Assigned.

1. An Associate degree with an emphasis in Accounting or Business preferred.
2. Prior sales tax, or related experience helpful but not required.
3. NetSuite business software and Avalara tax software experience preferred but not required.
4. Strong Microsoft Suite skills (especially Excel) required.
5. Excellent verbal and written communication skills and a strong work ethic.
6. Ability to adapt to change and learn new technology as we improve processes and grow.
7. Team oriented with willingness to work effectively with others to resolve issues.
8. Ability to multi-task and perform under tight deadlines.
9. Strong attention to detail and accuracy, and a commitment to customer service
10. Organizational skills and problem-solving abilities.